District/ city/other Associations/Societies having the same/similar interest in the diseases of retina and vitreous.

a) They may be affiliated to VRS–I after being approved by the Governing council and the general body.

b) The societies shall frame their own constitution which shall not be in conflict with the constitution of VRS-I. In the absence of their own constitution and bye–laws, constitution and bye – laws of VRS-I will apply.

c) Each affiliated society shall pay an affiliate fee (one time) of Rs. 5000/-.

d) Each affiliated city and other societies must have at least 5 members on its rolls who are members of VRS-I.

e) These societies shall be autonomous so far as the internal management and working are concerned.

Close

X

 

President/Vice President:

1. Vitreo retinal specialist for at least 10 years and member of the society for at least 5 years.

2. Should have participated in the scientific/organizational activities of the society.

3. Should have held position of an office Bearer.
                      
Hon. Secretary/ Joint Secretary/ Hon. Treasurer/ Joint Treasurer:

1. Vitreo retinal specialist for at least 5 years and member of the society for at least 3 years.

2. Should have participated in the scientific/organizational activities of the society
          
Convenor, Scientific Committee:

1. Vitreo retinal specialist for at least 8 years and member of the society for at least 5 years.

2. Should have participated in the scientific/organizational activities of the society

3. Should have held a position of an office Bearer.
                      
Executive Member:

Vitreo retinal specialist for at least 4 years and member of the society for at least 2 years

Close

X

 

Chairman of various committees can co–opt more members in consultation with office bearers sub–committee.

Close

X

 

1. Hon. Secretary shall invite nominations for the posts for election three months before the annual conference.

2. Only regular life members of the society are eligible to seek any official position.

3. The nomination paper of office bearers shall be accompanied by a bio – data on prescribed form duly proposed and seconded by regular members of the society along with consent signed by the candidate. The bio – data will be circulated by the office of the secretary to all regular members of the society. The contesting candidates will be requested not to write personal letters to any members of the society and refrain from any form of campaigning.
4. Only regular members of the society are eligible to vote. A list of eligible voters (of regular members) will be supplied by the secretariat office to all candidates on request.

5. Arrangements for voting shall be done by the secretary in collaboration with the local organizing committee.

6. President will constitute an election commission. The election commission shall consist of 3 members preferably from among past presidents. One of the members of the election commission will be made the chief election and returning officer. An aggrieved candidate may represent to the election commission. The representation will be considered by full commission and the decision of the full commission will be final, binding and irrevocable.

7. In case of a tie the casting vote of the president of the meeting will decide the result.

Close

X

 

1. The office of the Hon. Secretary and Hon. Treasurer shall be partly maintained by the society by paying the part time secretary as follows.

        
          Clerk for Hon. Secretary                       Rs. 12000/- Per annum

          Clerk for Hon. Treasurer                       Rs. 6000/- - Per annum

          Clerk for co – ordinator
          Scientific Committee                         Rs. 6000/- - Per annum

The above expenses are permitted provided funds are available. This is in addition to the expenses of stationery, mailing and postage.

Close

X

 

A) It will be published before the next annual conference subject to availability of funds.

B) Deficit in the production of the proceedings shall be paid by the society.

Close

X

 

1. Venue: The venue of the annual conference shall be selected at least one year in advance.

Delegate Fee: The delegate fee will be decided by the Governing council from time to time

The delegate fee structure will be as follows:

                          Without late fee                with late fee                   spot fee

Member                       X                                X-20%                       X + 40%

 
Non – Member            Y                                Y+20%                       Y + 40%

Y will be at least 20% more than X

 Only invited international non – members will be exempted form delegate fees. Invitation is by the President of the VRS-I Society. The number of such invitations may be restricted to 2-3 invitees only.

2. Any member may propose an amendment, addition, alteration or deletion to the constitution or bye laws giving a minimum of 60 days of clear notice before the general body meeting. The proposed amendment shall be submitted in writing with explanatory notes as to its reason and shall be duly seconded and signed by 5 other members of the society.

3. Quorum for amendment of the constitution shall be same as the general body meeting i.e. 10% of the total membership registered for the meeting.

4. Any amendment, addition, alteration, deletion in the constitution shall be made if approved by 2/ 3rd majority of the members present at the general body meeting.

5. A member who wishes to bring resolution for the General body meeting shall do so and send the resolutions duly proposed and seconded by members of the society at least two months before the date of the conference. Resolutions received there after will not be accepted. Resolution should be sent with an explanatory note as to reason/ reasons for its consideration.

6. To execute agreement between organizing committee and Governing council

The Governing Council members can have a Meeting on fax, e-mail, internet or any electronic media or whatever is the latest electronic facility available without meeting in person. This meeting would be considered as an official Governing council meeting provided its proceedings are ratified in a subsequent governing council meeting.

No retina vitreous meeting shall be organized by a member of the society during or within one month either side of the annual conference of the society at the city/town of the conference.

Close

X

 

This transaction must be completed within 90 days of completion of the meeting. The transaction shall be handled by the Hon. Treasurer. At completion of the transaction, the members of the executive committee shall be kept informed immediately and the general body at the next general body meeting. The entire financial surplus (after meeting all expenses) will be transferred to the VRS-I.

The following Agreement to be executed by the Governing Council and the Organising Committee before an Annual conference.

Close

X